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Workshops & Trainings

Second national level seminar for ‘Promoting Quality Culture in HEIs’ was held at University of Wah on 10th May 2018 in order to discuss the challenges faced by all Higher Education Institutions (HEIs). Quality Assurance (QA) representatives from thirty different universities of Pakistan attended the workshop. Dr. Erum Monis, Assistant Director Quality Assurance and Ms. Sumiya Nauman, Assistant Manager Quality Assurance represented NUMS at the workshop.

The main objective of the workshop was to develop suitable recommendations for promoting quality culture in HEIs, explore and identify trends and best practices on ‘Quality Assurance in Higher Education’ and strengthen collaboration, networking and capacity building amongst members of quality assurance from different HEIs.

The session started with a presentation by keynote speaker, Dr. Kamran Moosa, CEO Pakistan Institute of Quality (PIQC) as he stated the importance of quality in Academia. He maintained that quality is not a lip-service and described the process of ‘Metacognition and Quality Assurance in Education’, which requires recognition of own thinking in educational QA processes. He elaborated the difference between qualified and competent according to the needs of the organisations and stated that institutions are mainly focused to improve knowledge level of students, whereas, the employers in the market are focused on the skill set and how well a student can apply his/her knowledge. The criteria of educational institutes and industry are different. According to him, the goal should be achieving competency but not the grades.

He also discussed the difference between output and outcome alongwith the stages of developing competencies, which includes input, process and output of learning. He stated three levels of learning - knowledge, skills and attitude. Outcome Based Education (OBE) is the need of time where our examination system may or may not reflect learning.

Mr. Irfan Khan from Higher Education Commission (HEC) discussed the ‘Issues and challenges in HEIs’ faced by QECs in order to fully implement the quality and best practices in their respective institutions. He shared the current status as per HEC where major issue is investment on infrastructure rather than teaching methodologies and suggested that national level strategy needs to be devised for curriculum development in accordance with market assessment. During the question answer session, the QA professionals shared their queries with QA experts.

Professor Khaleeq-ur Rehman, Vice Chancellor University of Wah concluded the workshop and appreciated the presence of multiple universities at the forum that reflects their commitment towards quality improvement. He maintained that the inter-collaborations between the universities can address QEC issues and provide QA teams with the opportunities to bring the problems on-board. Certificates were also distributed amongst the participants and he wished best of luck to all universities for their journey towards achieving excellence.

        

In compliance with the Quality Assurance standards set by the Higher Education Commission (HEC), NUMS’ Quality Assurance (QA) Directorate held its first manoeuvring meeting regarding Self-Assessment process on 9th April 2018 at NUMS’ Quality Enhancement Cell (QEC), which was attended by QA focal persons from NUMS Constituent Colleges, Col. Naseer-ud-Din from AM College, Col. Gulzar Ahmed Khan from AFPGMI and Dean College of Nursing (CoN), Dr. Rafat Jan. The audience was apprised on the process to generate Self-Assessment Report (SAR).

The second and third steering meetings were held at Army Medical College on 10th April 2018 and at Armed Forces Post Graduate Medical Institute (AFPGMI) on 11th April  2018. The meetings were attended by Director QEC, Director Academics, Heads of Department (HoDs) of all NUMS’ Academic Programs, QA focal persons, Program Team (PT) members and QA/QEC team.

The aim of these collaborative meetings was to formally communicate and brief audience on Self-Assessment Process and Self-Assessment Report generation for all NUMS’ Academic Programs to discuss ‘Program Team’s role’ and to facilitate PT in filling in SAR proformae. Through these interactive meetings, the HoDs had an opportunity to share and discuss their point of views on self-evaluation.

Similar meetings were also conducted at Armed Forces Institute of Pathology (AFIP) and Armed Forces Institute of Cardiology (AFIC) program leaders. The briefing given by Director QA/QEC included information on thirty-one SAR standard questions and ten SAR proformae to be filled by PT members, signed by program leader and to be sent back to NUMS’ QEC through an ION with Principal’s/ Commandant’s signature and stamp.

In addition to this, a simultaneous steering meeting held in AFPGMI and College of Nursing on 11th May 2018 with QA focal persons, Nursing PT members and directors were directed by Assistant Director QA on SAR missing portions. Proformae were distributed to PT Members and deadline of submission of SAR standards and proformae were also communicated.

          

Creating a dignified workplace by maintaining the sanctity of work from any type of harassment at workplace is a prime need and a huge challenge. In compliance with the two laws passed by the Government of Pakistan in 2010, to curtail sexual harassment with amendments in Section 509 of the Pakistan Penal Code relating to sexual harassment at the workplace and the Protection against Harassment of Women at the Workplace Act, NUMS’ management has devotedly taken full responsibility to provide formal awareness to all employees about the existing acts and code of conduct regarding ‘Effective Implementation of Anti-Sexual Harassment Legislation’. NUMS has also formulated a formal Standing Inquiry Committee, defined the procedure of reporting cases and focused on creating awareness and training of staff at all levels.

In continuation of the process of creating awareness and trainings, Ms. Saba Waqar Qureshi, Assistant Professor, Army Medical College and Mr. Naveed Ashraf, Assistant Director Finance, NUMS were nominated to attend a three-day residential training on ‘Effective Implementation of Anti-Sexual Harassment Legislation at Mehergarh Training Centre, Islamabad from February 16-18th 2018. Earlier, during the second half of 2017, Brig (Retd) Zafar Iqbal, Director Coordination and Dr Erum Monis, Assistant Director Quality Assurance, NUMS, had also attended the same workshop.

Dr Fouzia Saeed and Ms Maliha Hussain, the two devoted trainers to create awareness, maximise adult learning and bring social change in this context, facilitated the participants. 

The training programme proved to be quite comprehensive, and was especially designed to train the Standing Inquiry Committee members. Trainers covered the issue of sexual harassment, explaining the myths and realities, detailed procedures prescribed in the law for effective implementation and handling the cases of sexual harassment, which usually occur without any evidence and witness.

The renowned social activist and gender expert Dr Fouzia Saeed was the chief guest of the training programme, who distributed certificates along with a copy of her book ‘Working with Sharks’ to the participants, appreciated their enthusiastic participation and emphasized on the need of further cascading sessions of the training to spread awareness and orientation in their respective domains.

        

The Government of Pakistan passed two laws to curtail sexual harassment in 2010 -  the Criminal Law (Amendment) Act, with amendments in Section 509 of the Pakistan Penal Code relating to sexual harassment at the workplace and the Protection against Harassment of Women at the Workplace Act.

The laws entail that the management of the Universities/ organisations are responsible to provide formal awareness to all employees about the existing Acts, the Committee and the procedure of reporting cases, formulate a three-members “Standing Inquiry Committee” with at least one female member, and display the “Code of Conduct” in the organisation.

The Higher Education Commission (HEC), Pakistan recommends spreading awareness and deliver trainings to all Higher Education Institutions’ (HEIs) students, faculty and staff. Dr Fouzia Saeed and Ms Maliha Hussain have devoted themselves to create awareness and impart trainings to maximise adult learning and bring social change. 

Brig (R) Zafar Iqbal Mughal, Director HR and Dr Erum Monis, Assistant Director Quality Assurance, NUMS, attended the training as NUMS focal persons on ‘Effective Implementation of Anti-Sexual Harassment Legislation’ from October 13th - 15th, 2017 at Mehergarh Training Center, Islamabad. An effective open house discussion took place to identify the impediments and possible solutions for effective implementation of the law in order to restore and maintain the sanctity of work places and education hubs ‘the Universities’. At the end of the training, Dr Fouzia Saeed awarded the certificates to Master Trainers.

NUMS is in the process of formulating a formal committee to spread awareness and deliver trainings to its employees, redress grievances regarding Women Sexual Harassment and effective implementation of Anti-Sexual Harassment Legislation. In this regard, Brig (R) Zafar Iqbal Mughal and Dr Erum Monis will cascade the training for further awareness and orientation for NUMS Secretariat and its management. 

       

NUMS Quality Assurance Directorate held its 2nd Seminar on July 24th, 2017 at Professional Development Centre (PDC), NUMS Secretariat, focused on appraisal of progress made towards first HEC Quality Assurance Inspection/Assessment team forthcoming visit to the NUMS Secretariat.

The Seminar participants representing all the Directorates, Constituent and Affiliated Colleges and the Armed Forces Specialty Institutes were briefed with latest HEC directives of Quality Assurance and its pivotal role in the overall ranking of the University at the national level.

Ms Noor Amna Malik, Director QA/QEC emphasized the collaborative nature of the Seminar with a focus on preparation of the University Portfolio Report (UPR), the main document for inspection by the HEC-QAA team.

Pro VC NUMS Maj Gen Muhammad Aslam (Retd) TI(M) in his keynote address dealt upon “Role of University in Accreditation, Quality Education & Standards”. An active discussion took place where queries from all NUMS College and Institutes QA representatives were addressed on the compilation and verification of data by Provost QA, HR, & RD Syed Mahmood Raza.

Keeping in view the significance of the seminar, the success response was more than 85% in which they all were encouraged to fill in the information gap between Academic Program and Institutional Performance Evaluation for achieving the desired objective.

In his address to the seminar, the Vice Chancellor Lt. Gen Syed Muhammad Imran Majeed HI(M) emphasized on key attributes to bring NUMS among the top ranked universities of the world including, teamwork, Quality Culture, Professional Development of Faculty, Student involvement in QA, exceeding excellence in academic programs and performance of institutes.

            

 

An internal workshop on Quality Assurance Guidelines was organized by QA Directorate NUMS, was held on 2017 July 18, NUMS Secretariat, Rawalpindi. It was well-attended by participants from all departments of NUMS Secretariat. The main aim of this interactive session was to share NUMS’ Guidelines -Pre Visit Assessment for Programme Review & Institutional Performance Evaluation (IPE) and to obtain completed QA Proformae for verification to follow best practices as per HEC criteria from all NUMS’ stakeholders from Constituent/Affiliated Colleges & Speciality Institutes

   

Institutional Performance Evaluation (IPE) of Higher Education Commission (HEC) organised a two-day training from 28-29th April 2017 at Margala Hotel, Islamabad.  The training of Quality Enhancement Cell (QEC) on pre-visit preparation for IPE, MS/M.Phil. & Ph.D. is basically planned to equip the DAIs to conduct Self Evaluation, Review, Assessment of overall Institutional Performance, MS/M.Phil. & Equivalent Programs and Ph.D. Programs to identify the areas for improvement and devising a mechanism to address those identified areas; this eventually helps the DAIs to get ready for the External QA visits of IPE and MS/ M.Phil./ Ph.D

Mr. Muhammad Majid cascaded his training/ learning on 'Performance Management in Public Sector Organisations' on 2nd and 7th March 2017.

This training session mainly highlighted different aspects, criteria and factors affecting Performance Management in an organisational set-up. Various interesting group activities were incorporated to engage the participants.

   

QA and HR Directorate at NUMS jointly nominated the following newly inducted officers for training courses for 3rd Quarter (January-March 2017) conducted under the auspices of Pakistan Planning and Management Institute (PPMI), Ministry of Planning, Development and Reform, Government of Pakistan:

Participants

Designation

Title of Training Course

Dates

Mr Muhammad Majid

Geographical Information System (GIS) Program Coordinator

Performance Management in Public Sector Organizations

3-6th Jan 2017

Mr Syed Taha Abbas

Geographical Information System (GIS) Program Coordinator

Project Preparation and Management in Public Sector

16-20th Jan 2017

PRIMAVERA (Project Management Software)

1-3th Feb 2017

Mr Saeed Imran

Manager HR, HR/ Administration Directorate

Human Resource Management in Public Sector

14-17th Feb 2017

Dr Komal Aqeel Safdar

Manager Quality Assurance, Quality Assurance Directorate

Development of Key Performance Indicators (KPIs)

20-22th Mar 2017

 

With regard to these training courses, a policy was initiated and approved by the Vice Chancellor of NUMS that trainees, upon return, will ‘cascade’ their learning to peers and colleagues. To ensure that maximum staff members are given an opportunity to attend these useful trainings, it was decided that each training will have TWO sessions.

    

Tertiary Education Support Program (TESP) of Higher Education Commission (HEC), Pakistan organised a three-day training on ‘Quality Assurance and Governance’, from 9th-11th March, 2017 at Margala Hotel, Islamabad. This training was attended by various nominated staff members of different Universities from all over the country. National University of Medical Sciences (NUMS) nominated Manager Quality Assurance, Dr Komal Aqeel Safdar (PhD), to attend this training. On the first day, Ms Irum Sohail conducted the full-day session on ‘Quality Assurance.’ This included a comprehensive overview of Quality Assurance programmes in Pakistan, elaboration on the roles of Quality Assurance Agency (QAA) and National Quality Assurance Committee (NQAC) of HEC and discussion on various mechanisms which can be utilized for effective Quality Assurance in organisations. Additionally, different options for conducting meetings of Statutory Bodies were discussed, as well as the relationship between Quality Assurance and Governance was discussed.

The second day was dedicated to ‘Governance and Management’ conducted by Dr. Khwaja Azam Ali. Different aspects were highlighted including regulatory framework and institutional autonomy, key functions related to education in 18th Amendment and survey of Acts for establishment of Universities. During the last day of this training, the ‘Application and usefulness of various Information Technology (IT) Systems in Higher Education’ was elaborated and discussed by Dr Salman Younis. Additionally, an overview of usefulness of Cloud Computing for Higher Education institutions was provided along with the benefits of process automation and centralization of data. Overall, this three-day training session proved to be very useful as it encompassed different aspects of Quality Assurance and Governance along with a taster session on the role of IT in Higher Education.

Additionally, five senior officers from NUMS also attended TESP, HEC trainings:

Participants

Designation

Workshop Title

Dates

Brig (Retd) Ehsan Kadir

Registrar NUMS

Quality Assurance and Governance

6-8th March 2017

Cdr (Retd) Rana Abdul Ghaffar

Acting Controller Examination NUMS

Quality Assurance and Governance

6-8th March 2017

Brig Aamir Ijaz

Associate Dean Armed Forces Institute of Pathology (AFIP), Rawalpindi

PhD Supervisor Training

17th March 2017

Col Amina Nadeem

Professor of Physiology and Head of Department, Army Medical College, Rawalpindi

PhD Supervisor Training

10th March 2017

Mr Abid Iqbal

Manager HR/Administration

Public Procurement

13-15th March 2017

 

The NUMS Quality Assurance (QA) Directorate held its first Orientation Workshop on 14th February 2017 at Professional Development Centre (PDC), NUMS Secretariat, Rawalpindi. It was attended by participants from all constituent/affiliated colleges and institutes. The main aim of this interactive session was to formally communicate the role of QA Directorate and to get an overview of academic programmes from all NUMS institutes. The Vice Chancellor in his key-note address emphasized the continuing support of the University to all its constituent and affiliated establishments. Furthermore, he also reiterated the significance of academic programmes to conform to the quality standards as prescribed by PMDC, HEC, PNC, PVC and PEC. Our guest of honour, Air Cdre (R) Muhammad Ismail, Consultant Quality Assurance Division (QAD), HEC, briefed the audience in detail about HEC policy on Quality Assurance for the Tertiary sector. In this regard, he emphasized on a fast-track implementation of the quality standards for NUMS academic programmes.

Director QA, Dr Noor Amna Malik, thanked the participants for finding time to attend this event. She elaborated the role of QA Directorate and its importance in enhancing the quality of academic programmes being run. All participants briefed about their programmes, the number of students and their faculty. An active panel discussion led by the Vice Chancellor, Deans and various Directors of NUMS provided an opportunity to highlight mutual QA-related concerns and issues. Some useful recommendations were agreed upon. The Workshop ended with a vote of thanks for the participants and Workshop organizers, and an agreement to continue this fruitful discussion between the University and all its constituents.